Bidford-On-Avon Tennis Club                                                               Club Rules 1          NAME AND OBJECTS The Club, founded in 1951 shall be named ‘The Bidford-on-Avon Tennis Club’ and shall have for its objects the provision of lawn tennis, social and other facilities for its members. 2          CONSTITUTION The Club is constituted by these Rules as a non profit making members Club.  In no circumstances during the continuance of the Club, nor at nor after its dissolution, shall any assets or surplus funds be distributed to any member or other person nor to any organisation which is not itself either constituted as non profit making or a charity. 3          AFFILIATION The Club shall seek affiliation to The Lawn Tennis Association through the appropriate county lawn tennis association and shall adopt and conform to the Rules of these organisations in so far as they can apply. 4          CLASSES OF MEMBER AND SUBSCRIPTION RATES There shall be the following classes of member and rates of subscription will be decided each year at the Annual General Meeting:- Senior (Over 18 Years) Intermediate (16 - 18 Years) Junior (Under 16 Years) Student (Full Time) Family (Husband, Wife and all family members under 18) Single Player Family (1 Parent Family) Honorary Membership see Rule 6. Notes for the subscription scale:- (a)        Every senior and junior playing member must, with the Club subscription, pay a player’s contribution, which the Club passes on to the County LTA.  The rates of contributed are decided annually at the AGM of The Lawn Tennis Association.  However, this contribution may be inclusive in the Clubs subscriptions if so decided at the Club AGM. (b)        In the event of the Club being liable for Value Added (or any other) Tax on member’s subscriptions, these subscriptions shall be inclusive thereof. (c)        The subscription year runs from 1st April to 31st March. (d)        If a subscription is not paid by the due date it will be increased by an amount which shall be decided at the Annual General Meeting.  (The due date is 31st May).  New members joining after the due date will only pay the original fee. (e)        A member whose subscription is not paid by the due date will not be entitled to the privileges of membership until he had paid, and if not paid by 30th June he will cease to be a member (and any re-election will then be subject to the normal procedure). (f)         The subscription, and entrance fee applicable, of a new member shall be due on notification of election or within 14 days.  Alternatively, it may be paid with the membership application, in which case (i) it will be repaid if election to membership does not take place; (ii) at the discretion of the Honorary Secretary and one other Committee Member, the candidate may be allowed to use the Club pending the Committee’s consideration of his application. (g)        For a new member after the end of 30th June the Committee may at their discretion accept a proportionately reduced subscription for the part-year.  Likewise they may make a refund or reduction to a member who becomes unable to use the Club for a substantial part of the year on account of injury, illness, unemployment or departure from the district.  (NB : Each cause to be judged on its merits by the Management Committee). 5          ACCOUNTANCY YEAR Except for the purposes of subscriptions (see Rule 4, Note (c)), the Club’s financial year shall run from 1st March to 28th February (29th in Leap Year) and the accounts submitted to the Annual General Meeting shall be prepared accordingly. 6          ELECTION OF MEMBERS Honorary Membership (other than temporary in accordance with Rule 10), include Honorary Life Membership, shall be strictly limited and at the discretion of the Committee by way of reward for special services to the Club. For the other classes of membership provided in Rule 4, a candidate shall be proposed and seconded by members aged 18 or over on a form to be provided for the purpose.  Every application shall be considered by the Committee, whose decision shall be by a simple majority and shall be final.  The Committee shall have power to limit the numbers of members in the respective classes if they consider this necessary. 7          RESIGNATION AND TRANSFER BETWEEN CLASSES A member wishing to withdraw from membership or to transfer to a class at a lower rate of subscription shall notify the Honorary Secretary by 30th June in writing and otherwise shall be liable for the full subscription. 8          INJURY, LOSS OF PROPERTY ETC Members or Visitors leaving unattended vehicles, rackets, clothing or other property at the Club do so at their own risk and the Club shall not be responsible for any loss, damage or injury resulting from this or any other cause. 9          SUSPENSION OR EXPULSION The Committee shall have power to terminate or suspend the membership of any member or to exclude any member of visitor whom it considers guilty of a breach of these Rules or of misconduct or offensive behaviour to any other member, visitor or employee, whether on the Club’s premises or elsewhere. 10        VISITORS AND TEMPORARY MEMBERS Visitors may be introduced by the Honorary Secretary or other member.  Before a visitor plays, the member introducing him must make an appropriate entry in the visitor’s list and pay the fee, which will be laid down by the Management Committee. A non-playing member may play, at the same fee as a visitor, but neither a visitor nor a non-playing member may play more than six times in any year except with the special permission of the Committee. Every member of a visiting match team shall be an Honorary Member for the day and every competitor in a tournament at the Club (and in the case of a competitor under age 18, his parent or guardian) shall be an Honorary Member for the period of the tournament. 11        MANAGEMENT The management of the Club shall be in the entire control of a Committee of four members in addition to the Officers, who shall be ex-officio members of the Committee and shall be a Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer, Junior Secretary, Membership Secretary, Men’s and Ladies’ Captains and/or Match Secretaries, (but if more than one of these offices are held by a single person, no extra Committee vacancy shall be thereby created).  All shall be elected for the year at the Annual General Meeting except that the elected Committee shall have power to fill any casual vacancy. The Committee shall elect members in accordance with Rule 6 and shall from time to time make and revise the Club’s Regulations and shall have power to decide any matter unprovided for by these Rules and the current Regulations.  They shall meet at  least four times in every year and additionally as circumstances may require.  The quorum at a Committee Meeting shall be four and in the event of equality of voting, the Chairman shall have a second or casting vote. The Committee may delegate any part of its duties (except the election of Members) to one or more sub-committees which may be composed of any Members of the Club, but any sub-committee to control a bar supplying intoxicating liquor shall be appointed in accordance with the licensing requirements. In the event of any one Committee Member not attending three consecutive meetings, then he shall automatically retire from the Committee and the Committee may co-opt any representative they require.  The Committee shall co-opt a Crawford Hall Representative. 12        GENERAL MEETING An Annual General Meeting shall be held each year between 1st March and 30th April inclusive.  The President shall be elected at the AGM.  The Committee shall call an Extraordinary General Meeting at their discretion or within one month of receipt by the Honorary Secretary of a requisition signed by twenty members or, if the total membership is less than 100, by one-fifth of the Members, stating the business proposed to be transacted. Any member wishing to propose a resolution at the Annual General Meeting must send a copy thereof to the Honorary Secretary before 14th February so that provision may be made on the Agenda.  The Honorary Secretary shall send to every member (other than temporary members) at least seven days notice of any general meeting, together with a copy of the Agenda. The business of the Annual General Meeting shall be the confirmation of the minutes of the previous Annual General Meeting and of any subsequent Extraordinary General Meetings, the consideration of the Committee’s report and the Honorary Treasurer’s accounts for the year, the election of Officer’s and Committee for the ensuing year, the appointment of an Honorary Auditor for the forthcoming year, who shall not be a Member of the Management Committee, and any items of which notice has been given and details included in the Agenda. The business of an Extraordinary General Meeting shall be in accordance with the requisition under which it was summoned and the Agenda issued.  At any general meeting further business may be accepted at the discretion of the Chairman provided that it does not call for an alteration of Rules, the winding up of the Club, the transfer of any of the Club’s assets, the borrowing of money, or any expenditure not within the immediate financial resources of the Club. Every member (other then temporary members) shall be entitled to be present and to speak at any general meeting and, if aged 18 years or over, to vote thereat.  In the event of an equality of votes, the Chairman shall have a second or casting vote. At any general meeting the quorum shall be 20% of senior members entitled to vote. 13        TREASURERS DUTIES The Treasurer shall keep accounts in proper books and produce them at any time when called upon by the Committee and for audit.  He/She will prepare a report and statement of accounts as at 29th February in each year.  The accounts shall be audited by an Auditor and subsequently shall be open for inspection by any member of the Club for seven days before the Annual General Meeting.  The report and accounts shall be submitted to such meeting. 14        CLUB ACCOUNTS The funds of the Club shall be lodged in the name of the Club with a Bank approved by the Committee, such account to be operated on, only by cheque by any two of five approved signatories one of which one must be the Treasurer, Secretary or the Chairman. Cash maybe drawn out only for the 50 club fund subject to the above signatory rules. 15        SECRETARY’S DUTIES The Honorary Secretary shall keep proper minutes of the general meetings and Committee Meetings and a register of Members and shall take charge of all documents.  He/She shall give notice of Committee and General Meetings at least seven days before the date fixed for each such meeting. 16        TEAM SELECTION Teams for all club matches shall be selected jointly by the Mens Captain, Ladies Captain and Match Secretary and only paid up members shall be selected to represent the Club. 17        CLUB TOURNAMENTS i)          Club Tournaments are to be organised by Committee or Sub Committee.  Paid up members may enter and the entry must be accompanied by the appropriate fee decided by the Committee.  Any draw shall be done publicly and thereafter no alteration to the draw shall be allowed. ii)         Members who have not paid their subscriptions by the closing date for entry to the Tournament will not be eligible to participate in them.  Junior players will not be eligible to participate in Senior Doubles Tournaments.  Junior players selected by the Junior Secretary may compete in Senior Singles Tournaments, however if they elect to do so they will not be eligible to play in Junior Singles Tournament. iii)         Opponents shall make arrangements to complete their matches by the advised date and failure to so complete shall result in the elimination of both parties. iv)        Dates for completion of rounds will be advised by the Captains. 22)              The main Club Championship Finals Day shall be a Sunday in July.   vi)           In the event of any dispute under any of the sub-sections to Rule 17 then final appeal may be made to the Club Chairman whose decision shall be final.   18            RULES AND REGULATIONS A copy of these Rules and of the Regulations made by the Committee under Rule 11 shall be prominently displayed at all times on the Club Noticeboard and all Members shall be deemed conversant therewith.  The Rules shall not be altered except at a General Meeting after due notice, and then only provided that two-thirds of those present and voting are in favour.  The Regulations shall be made and periodically revised by the Committee.   19            DISSOLUTION The Club shall be dissolved on the passing of a resulation to that effect at a General Meeting after due notice, by at least two-thirds of those present and voting.  Such a meeting shall appoint a Committee to wind up the affairs of the Club and shall give general directions as to the disposal of any assets, within the scope of Rule 2.

Bidford-On-Avon Tennis Club                                                Floodlight Regulations 1          The floodlamps may be used, after correct booking procedures have been followed, by the insertion of tokens into the meter situated in the Club Pavilion. 2          The charge for each token will be decided by the Management Committee who may increase the cost after giving fourteen days notice to Members (by displaying details on the main Pavilion Notice Board), if circumstances deem this necessary.  The charge will be ratified or amended each year at the Annual General Meeting. 3          Tokens may be purchased in blocks up to a maximum of five tokens from the Nominated Committee Member who will record how many have been issued and to whom.  The Nominated Committee Members will be displayed in the Clubhouse. 4          The Treasurer will be responsible for monitoring the meter reading recording usage and report and/or recommend to the Management Committee amendments to charges as and when necessary. 5          No individual Member or party (if a group booking) may reserve the courts for more than two continuous hours except by the previously obtained permission of the Management Committee.  Times must comply to the booking slots indicated on the Booking Sheet. 6          A single token will allow floodlighting of both courts.  If only one court is in use then other Members not previously booked may use the unreserved court but must contribute towards the cost pro-rata. 7          The courts will normally be booked in advance by entering details on the wall planner situated in the Club Pavilion. Club events will have priority over individual bookings (ie; matches, club nights, junior nights, group club coaching etc).  Members are responsible for ensuring their individual bookings do not clash with Club events. 8          Casual bookings (ie; without prior reservation) will only be allowed if the courts are free and no reservations are entered on the wall planner.  However, if their use overlaps onto reserved court time, they must vacate the court immediately the reserved booking commences and any overlapping time left on the floodlight use will be lost. 9          Any junior member wishing to book the court may do so up to 8.30 pm only if an adult member/parent is present at all times during floodlight play.  One adult must be in attendance on junior nights. 10        No play will be allowed after 10.30 pm.  Floodlights must be turned off if illuminated.  NB : This rule is to prevent nuisance to nearby residents. 11        If a booking will terminate after Star Services is closed (ie; after 10.00 pm), then members must return the court/club house keys before this time, ensuring the Pavilion and Courts are locked securely before leaving. 12        These regulations may be amended by the Management Committee as necessary. Revision : A Updated : 11 September 2000

Bidford-On-Avon Tennis Club                                                       Club Regulations 1          SEASONS   The Summer Season shall run from April 1st to September 30th.  The Winter Season from October 1st to March 31st each year. 2          OPENING HOURS   The courts will be open from 9.00am till 10.30pm every day.  (Keys must be returned to Jacksons Garage before it closes at 9.00pm). 3          SENIORS   Courts are available to senior members at all opening times except:- Monday evenings from 4.00pm onwards which is reserved strictly for junior use only.  (ie; under 18 years).  If courts are available and no Junior members are waiting to play, Senior members who are coaching and/or playing actively with the Juniors, may play on this night.   When matches or tournaments are arranged by the Club Management Committee.  (NB: Dates of such fixtures will normally be placed on pavilion notice board).   Unless courts reserved for members by prior arrangement.  (See Regulation 7).   Unless closed by the Club Committee for repair work or any other purpose deemed necessary. (See Regulation 8).   When floodlights are necessary for play use will only be in accordance with the Floodlight Regulations (see Regulation 16).   4              JUNIORS   Junior members must vacate the courts after 6.30pm if there is a Senior member waiting to play.  (Apart from junior night).  On Saturdays and Sundays Junior members must vacate the courts within thirty minutes of a Senior member waiting to play.  The Junior Secretary shall have power to issue special rules for Junior members.  Such rules shall be ratified by the Management Committee before being implemented.           5              CLUB NIGHTS   Senior club nights where social tennis will be the priority and members encouraged to attend as regularly as possible will be every Tuesday.  Thursday nights will also be reserved for Seniors together with Intermediate and invited Junior members.  Apart from invited Juniors, provided the courts are free, ANY Junior member may play.  However, as soon as a Senior Member requires a court, Junior players must vacate the court immediately.   6              PUBLIC NIGHTS   As a condition of the lease-holder The Crawford Hall, the courts will be open to members of the public for a nominal fee to be decided annually by the Committee, every Friday evening between 6.00pm and 9.00pm.   7              RESERVING COURTS   Courts may be reserved by Senior members to play matches provided they display a notice in the pavilion giving at least seven days warning to Members of such reservation.   To reserve courts for club tournaments see separate tournament rules.   8              CLOSING OF COURTS   The Club Management Committee shall have the power to close the courts to all members for maintenance or special reasons ie; hire to schools or outside bodies at any times, but will endeavour whenever possible to give at least fourteen days notice to members of such closure.   9              GUEST PLAYERS   Any members introducing guests who play on the courts must ensure they are signed in the guest list in the pavilion and collect the guest fee before play commences on each visit.  The member must ensure this fee is personally passed on to a Committee Member as soon as possible to be forwarded to the Club Treasurer in due course.  Members introducing guests shall be responsible for their behaviour and compliance with the rules and shall be liable for any damage caused by such guests.   10            ADMISSION RESTRICTIONS   Admission to the playing court will not be allowed to:-   1)                  Children not participating in a game unless accompanied by an adult.   2)                  Dogs or other animals whether on a lead or not.   3)                  Prams and pushchairs.   4)                  Bicycles, tricycles or any other machinery which may damage the surface.   Admission to the pavilion is restricted to members and bonafide guests only.   11            DRESS   While playing on the courts members and guests must wear correct tennis clothing at all times and only soft soled tennis shoes (not training shoes) will be worn.  (This Regulation will be strictly complied with).   12            COURT AND PAVILION KEYS   Any member attending the Pavilion and/or Tennis Court must obtain the keys by producing Membership Cards at Jacksons Garage adjacent to the Club and will leave their Card with the garage until returning the keys when their Membership Card will be returned.   If a member is already on the court on your arrival and is leaving prior to your departure you should hand them your Membership Card in exchange for the keys.  They may then exchange this card for their own instead of the keys.  You will then at the end of play return the keys to the garage and reclaim your Membership Card in the normal manner.   13            REQUIREMENT ON LEAVING   The last member to leave the courts/pavilion is required to ensure the following points are adhered to:-   5)                  Lower the net tension.   6)                  Put away all balls.   7)                  Lock up courts.   8)                  Switch off all taps and showers in pavilion/changing rooms.   9)                  Switch off heating, lights and water heater.   10)              In winter switch off water supply at source.   11)              Lock up pavilion.   12)              Return all keys to Jacksons Garage before closing time.   14            DAMAGE   Any damage caused or discovered must be reported immediately if possible or in any case as soon as practicable to any member of the Club Management Committee.   15            CONDUCT OF MEMBERS   While on the Club premises all members will conduct themselves with proper etiquette.  Any member found to be abusive, violent, drunk or disorderly or whose conduct is liable to bring the Club into disrepute will be liable to immediate expulsion.   16            FLOODLIGHT USE   At any time when the use of floodlights is necessary for play on the courts, members will comply strictly with a set of Floodlight Regulations which will be displayed in the pavilion on the club notice board.   17            COMPLIANCE WITH REGULATIONS   These Club Regulations must be strictly complied with.  Any person found in breach of these Regulations may be disciplined by the Club Committee appropriately.   Dated : 25 May 2000